Registrar

The Family Educational Right and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

The right to inspect and view the student’s education records within 45 days of the day the college receives a request for access. Students should submit written requests that identify the record(s) they wish to inspect to the Registrar, Vice President of Student Affairs or the appropriate official. The college official will make arrangement for access and notify the student of the time and place where the records may be. If the records are not maintained by the college official to whom the request was submitted, that official should advise the student of correct official to whom the request should be addressed.

The right to request the amendment of the student’s education records that the student believes is are incorrect or misleading. Students may ask the college to amend a record that they believe is incorrect or misleading. They should write the college official responsible for the record, clearly identify the part of the record they want changed, and specify why it is incorrect or misleading. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedure will be provided to the student when notified of the right to a hearing.

The right to consent to disclosures of personally-identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic, research or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Trustees; or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her task. A school official has a legitimate educational interest if the official needs to view an education record in order to fulfill his or her professional responsibility.

The right to file a complaint with the U.S. Department of Education concerning alleged failure by the college to comply with requirements of FERPA. Students may request release of college records by completing the Authorization for Release of Records form prior to releasing the documented.

Directory Information

Directory Information is information concerning a student that may be disclosed at the discretion of Lakes Region Community College.  If information is approved for release, it may be shared through verbal, printed, electronic or other form, without prior consent.  The college includes the following as Directory Information:

Student Name

Address

Email Addresses (CCSNH only)

Telephone number

Major field of study

Dates of attendance

Enrollment status

Degree/honors/awards

Most recent educational institution attended

The above list is approved by the VPSAs and the CCSNH attorney.

Currently enrolled students have the opportunity to withhold disclosure of information under the Family Educational Rights and Privacy Act of 1974.  Former students and alumni are not covered under the Family Educational Rights and Privacy Act of 1974.  As such, the College is not obligated to honor requests for non-disclosure of “Directory Information” from former students. To withhold disclosure, written notification must be received by the Registrar’s Office. 

Note: Students requesting that “Directory Information” not be disclosed during their final semester of enrollment will have this information with held indefinitely after leaving the College.  Students are cautioned that making such a request may adversely impact future requests from potential employers, and other important individuals/organizations.