VOLUNTARY COMPLIANCE PLAN COMPLETION REPORT
The Voluntary Compliance Plan, VCP addresses the findings described in New Hampshire State Office for Civil Rights’ (NHSOCR) Letter of Findings, dated 5/16/2023 which summarized NHSOCR’s on-site review of Lakes Region Community College (LRCC) conducted April 12-14, 2023. The VCP calls for LRCC to address the areas found to be deficient and at a minimum, perform the prescribed remedial action.
To complete the Plan: 1.) Provide Specific Corrective Action to be Completed; 2.) Identify the individual(s) responsible to address the issue; 3.) Project a targeted completion date for each item listed, and 4) Provide a statement of how each remedy will be reported and verified to NHSOCR. 5.) Signed by someone with the authority to bind the school. Return to NHSOCR by July 17, 2023. An example is provided in BLUE BOX below.
ISSUE AREA AND REQUIRED CORRECTIVE ACTION | Specific Corrective Action to be Completed | Responsible Party | Target Completion Date (MMYY) | Evidence of Remedy |
EXAMPLE Annual Notice of Nondiscrimination Revise the Annual Notice of Nondiscrimination to meet the minimum requirements of the regulations | EXAMPLE XXX school district will add the Section 504 compliance coordinators contact information to the Annual Notice of Nondiscrimination | EXAMPLE Steve Stevenson | EXAMPLE Sept. 2023 | EXAMPLE Link to website that includes electronic versions of publications will be emailed to Kathy Page, NHSOCR |
STANDARD 1: ADMINISTRATIVE Annual Notice of Nondiscrimination 1. Ensure LRCC is taking steps annually to notify students, parents, employees, and the general public that it does not discriminate on the basis of race, color, national origin, sex, or disability by publishing the notice annually on the school website, in the school newspaper, advertisements, and/or the program of studies. Ensuring the annual notice of nondiscrimination includes a brief summary of CTE offerings and admission criteria and the Title IX and Section 504/Title II coordinator’s name and/or titles and contact information. | Updated notice to include name and contact information for Section 504 and Title IX Coordinators, a link to the CTE program offerings, and the admission criteria for each if applicable. | Karen Schaffner, HR Manager | Sept 15, 2023 CCSNH HR consulting with legal counsel on language. | Link to website that includes the notification will be emailed to Jeff Beard, NHSOCR. |
STANDARD 1: ADMINISTRATIVE 2. Continuous Notice of Nondiscrimination Ensure LRCC’s notice of nondiscrimination includes the current Title IX and Section 504/Title II Coordinator’s name and contact information consistently in all major school publications and recruitment materials provided to students, staff, and general public. | Updated notice to include name and contact information for Section 504 and Title IX Coordinators, a link to the CTE program offerings, and the admission criteria for each if applicable. | Katie Sweet, Marketing & PR Manager | August 1, 2023 | Link to student handbook, website, recruitment materials, course catalog will be emailed to Kathy Page, NHSOCR |
III. Accessibility for Students with Disabilities 3. Turner Bldg. Mercury Marine lab – paper towel dispenser has an obstructed forward reach. Ensure the paper towel dispenser is not obstructed in accordance with section 308 of the 2010 ADA Standards, which states “Where a high forward reach is over an obstruction, the clear floor space shall extend beneath the element for a distance not less than the required reach depth over the obstruction. The high forward reach shall be 48 inches (1220 mm) maximum where the reach depth is 20 inches (510 mm) maximum. Where the reach depth exceeds 20 inches (510 mm), the high forward reach shall be 44 inches (1120 mm) maximum and the reach depth shall be 25 inches (635 mm) maximum. | The paper towel dispenser will be relocated to meet the standards. | Roger Lajoie, Facilities Manager | July 1, 2023 | Photograph with tape measure indicating the new location of paper towel dispenser will be emailed to Jeff Beard. 156 paper towel adjustment.jpg 156 paper towel adjustment 2.jpg |
Turner Bldg. Marine lab – paper towel dispenser has an obstructed forward reach. Ensure the paper towel dispenser is not obstructed in accordance with section 308 of the 2010 ADA Standards, which states “Where a high forward reach is over an obstruction, the clear floor space shall extend beneath the element for a distance not less than the required reach depth over the obstruction. The high forward reach shall be 48 inches (1220 mm) maximum where the reach depth is 20 inches (510 mm) maximum. Where the reach depth exceeds 20 inches (510 mm), the high forward reach shall be 44 inches (1120 mm) maximum and the reach depth shall be 25 inches (635 mm) maximum. | The paper towel dispenser will be relocated to meet the standards. | Roger Lajoie, Facilities Manager | August 1, 2023 | Photograph with tape measure of new location of paper towel dispenser will be emailed to Jeff Beard. 153 paper towel height.jpg 153 paper towel height.jpg 2.jpg
|
5. Auto Building classrooms #113, 114, & 115 signage is too low. Adjust the height of room signs in accordance with section 703.4 of the 2010 ADA Standards, which states that “Tactile characters on signs shall be located 48 inches (1220 mm) minimum above the finish floor or ground surface, measured from the baseline of the lowest tactile character and 60 inches (1525 mm) maximum above the finish floor or ground surface, measured from the baseline of the highest tactile character. | Will relocate the signage in the rooms identified to the correct height to meet the standards | July 1, 2023 |
| |
6. There are a number of interior door pressures throughout the college that are above the required 5lbsf. For ex. in the Chemistry lab #258 door pressure is too high at 12lbsf. Adjust interior doors in accordance with section 404.2.9 of the 2010 ADA Standards, which states “the force for pushing or pulling open a door or gate other than fire doors shall be as follows: interior hinged doors and gates: 5 pounds (22.2 N) maximum. | We will test interior doors for push/pull strength and adjust as needed. We will also identify fire doors and adhere to fire codes. | July 1, 2023- Date dependent upon contractor availability. | We will provide a report of doors identified with pressure before and after results to Kathy Page. | |
7. Auto Building the path of travel has gaps that measure larger than 1/2″ maximum required. Ensure gaps on accessible path of travel are no larger than the maximum 1/2 inch in accordance with section 302.3 & 502.4 of the 2010 ADA Standards – Path of Travel & Floor or Ground Surfaces | Fill the gaps identified with pavement filler and sealer. | July 1, 2023 |
| |
8. Lot D path of travel from handicap spots to entrance has gaps that measure larger than 1/2″ maximum required. Ensure gaps on accessible path of travel are no larger than the maximum 1/2 inch in accordance with section 302.3 & 502.4 of the 2010 ADA Standards – Path of Travel & Floor or Ground Surfaces | Fill the gaps identified with pavement filler and sealer. | July 1, 2023 |
| |
9. Visitor Parking Lot A has a total of 19 parking spots, 4 are designated as accessible. None of these spaces were designated as “van accessible”. Reconfigure one of the accessible spaces to van accessible. In accordance with section 208.2.4 of the 2010 ADA Standards, which requires that one in every six accessible spaces, or fraction thereof, be van accessible, one of the spaces must be van accessible space that comply with section 502 of the 2010 ADA Standards. | New signage and poles have been ordered and will be installed | July 1, 2023 | A photograph will be provided to Kathy Page.
| |
10. Visitor Parking Lot A has 4 accessible parking spots at least one of the vertical signs is below the minimum height requirement. Adjust sign height in accordance with section 502.6 of the 2010 ADA Standards, which requires that “signs shall be 60 inches (1525 mm) minimum above the finish floor or ground surface measured to the bottom of the sign. | New signage and poles have been ordered and will be installed at the height required. | July 1, 2023 | A photograph will be provided to Kathy Page.
| |
11. Visitor Parking Lot A-1 has a total of 21 parking spots. None of these spaces were designated as “handicap accessible”. Add 1 accessible parking spaces, in accordance with section 208.2 of the 2010 ADA Standards. In accordance with section 208.2.4, which requires that one in every six accessible spaces, or fraction thereof, be van accessible, 1 space must be van accessible space that comply with section 502 of the 2010 ADA Standards. Designating the required 1 accessible spot in another parking lot closest to school entrance would be more feasible. | We will reconfigure parking spaces to meet the criteria provided. New lines will be painted. | Sept. 1, 2023 dependent upon availability of contractor. | A photograph/map will be provided to indicate the changes to accessible parking spaces to Kathy Page
| |
12. Parking lot B has a total of 95 parking spots. None of these spaces were designated as “handicap accessible”. Add 4 accessible parking spaces, in accordance with section 208.2 of the 2010 ADA Standards. In accordance with section 208.2.4, which requires that one in every six accessible spaces, or fraction thereof, be van accessible, 1 space must be van accessible space that comply with section 502 of the 2010 ADA Standards. Designating the required 4 accessible spots in another parking lot closest to school entrance would be more feasible. | We will reconfigure parking spaces to meet the criteria provided. New lines will be painted. | Sept. 1, 2023 dependent upon availability of contractor. | A photograph/map will be provided to indicate the changes to accessible parking spaces to Kathy Page
| |
13. Parking lot B-1 has a total of 17 parking spot. None of these spaces were designated as “handicap accessible”. Add one accessible parking spaces, in accordance with section 208.2 of the 2010 ADA Standards. In accordance with section 208.2.4, which requires that one in every six accessible spaces, or fraction thereof, be van accessible, one space must be van accessible space that comply with section 502 of the 2010 ADA Standards. Designating the required accessible spot in another parking lot closest to school entrance would be more feasible. | We will reconfigure parking spaces to meet the criteria provided. New lines will be painted. | Sept. 1, 2023 dependent upon availability of contractor. | A photograph/map will be provided to indicate the changes to accessible parking spaces to Kathy Page
| |
14. Parking lot C has a total of 123 parking spots, three are designated as accessible. None of these spaces were designated as “van accessible”. Add two accessible parking spaces, in accordance with section 208.2 of the 2010 ADA Standards. In accordance with section 208.2.4, which requires that one in every six accessible spaces, or fraction thereof, be van accessible, one space must be van accessible space that comply with section 502 of the 2010 ADA Standards. | We will reconfigure parking spaces to meet the criteria provided. New lines will be painted. | Roger Lajoie, Facilities Manager | Sept. 1, 2023 dependent upon availability of contractor. | A photograph/map will be provided to indicate the changes to accessible parking spaces to Jeff Beard. Added 1 van accessible to Parking Lot C
|
15. Parking lot C one of the handicap spots is missing a vertical sign showing the international symbol of accessibility. Ensure all handicap spots include a vertical sign, in accordance with section 502.6 of the 2010 ADA Standards. Parking space identification signs shall include the international symbol of accessibility complying with 703.7.2.1. Section 502.6 also requires that “signs shall be 60 inches (1525 mm) minimum above the finish floor or ground surface measured to the bottom of the sign. | We will install a handicap vertical sign as indicated in corrective action. | Roger Lajoie, Facilities Manager | Sept. 1, 2023 dependent upon availability of contractor. | A photograph will be provided to Jeff Beard.
|
16. Parking lot C one handicap vertical signs is below the minimum height requirement. Adjust vertical sign height in accordance with section 502.6 of the 2010 ADA Standards, which requires that “signs shall be 60 inches (1525 mm) minimum above the finish floor or ground surface measured to the bottom of the sign. | We will adjust the height of the sign to meet the requirements | Roger Lajoie, Facilities Manager | Sept. 1, 2023 dependent upon availability of contractor. | A photograph will be provided to indicate the changes to Jeff Beard.
|
17. Parking lot D has a total of 42 parking spots, three are designated as accessible. None of these spaces were designated as “van accessible”. Ensure one van accessible parking space, in accordance with section 208.2.4, which requires that one in every six accessible spaces, or fraction thereof, be van accessible, one space must be van accessible space that comply with section 502 of the 2010 ADA Standards. | We will reconfigure parking spaces to meet the criteria provided. New lines will be painted. | Roger Lajoie, Facilities Manager | Sept. 1, 2023 dependent upon availability of contractor. | A photograph/map will be provided to indicate the changes to accessible parking spaces to Jeff Beard. ADA LOT D signs corrected added van #17,18.msg Added 2 Van Accessible spaces.
|
18. Parking lot D – has one handicap vertical signs is below the minimum height requirement. Adjust vertical sign height in accordance with section 502.6 of the 2010 ADA Standards, which requires that “signs shall be 60 inches (1525 mm) minimum above the finish floor or ground surface measured to the bottom of the sign. | We will adjust the height of the sign to meet the requirements | Roger Lajoie, Facilities Manager | Sept. 1, 2023 dependent upon availability of contractor. | A photograph will be provided to indicate the changes to Jeff Beard. ADA LOT D signs corrected added van #17,18.msg
|
19. Parking lot E has a total of 26 parking spots, 2 are designated as accessible. None of these spaces were designated as “van accessible”. Reconfigure one of the accessible spaces to van accessible. In accordance with section 208.2.4 of the 2010 ADA Standards, which requires that one in every six accessible spaces, or fraction thereof, be van accessible, one of the spaces must be van accessible space that comply with section 502 of the 2010 ADA Standards. | We will reconfigure parking spaces to meet the criteria provided. New lines will be painted. | Roger Lajoie, Facilities Manager | Sept. 1, 2023 dependent upon availability of contractor. | A photograph/map will be provided to indicate the changes to accessible parking spaces to Jeff Beard. Added Van Accessible to parking lot A for better access to building
|
20. Parking lot E path of travel has gaps that measure larger than 1/2″ maximum required. Ensure gaps on accessible path of travel are no larger than the maximum 1/2 inch in accordance with section 302.3 & 502.4 of the 2010 ADA Standards – Path of Travel & Floor or Ground Surfaces. | Fill the gaps identified with pavement filler and sealer. | Roger Lajoie, Facilities Manager | August 1, 2023 | A photograph will be provided to Jeff Beard.
|
a photograph with measuring tape will be sent to Kathy Page.
A photograph will be provided to Kathy Page.
A photograph will be provided to Kathy Page.
Policies and Procedures | Supporting Documents |
1. On-Site Visit Schedule | |
2. Annual Notice of Non-Discrimination | |
3. Continuous Notice of Non-Discrimination | |
4. Grievance Policy and Procedures | |
5. Special Education Policies and Procedures | |
6. Title IX Policies and Procedures | |
7. Compliance Plan for English Speakers of Other Languages (ESOL) | Not Applicable |
8. Admissions policy for CTE Programs | |
Demographic Data and Designated Roles | |
9. Composition of the Service Area | |
10. CTE class rosters | |
11. Student Enrollment Demographic Data | |
12. Faculty, Staff and Administrators Listing De | |
13. English Speakers of Other Languages Coordinator (ESOL) | Not Applicable |
Documents and Publications | |
14. CTE Course Catalog | |
15. Student Handbook | |
16. Marketing Materials | |
17. Application for Admissions CTE Programs | |
18. CTE Enrollment Activities | |
19. Student with Disabilities Accommodations Plans | |
Facilities | |
20. Physical Facilities Layout (Map) | |
21. List of all Buildings | |
22. Parking Lot Layout (Map) | |
23. Emergency Operations Plan | |
24. First Aid-AED Locations | |
25. Response Protocols for Medical Emergencies | |
26. Response Protocols for Alcohol & Drug Related Incidents |
