academics

Explanation of Grades

Explanation of Grades: AF, AU, CR, CS, I, NP, P, W, WF, WP, and Basic Skills.

AF:

Instructor or administrator initiated withdrawal at any time for reasons other than poor grade performance, e.g., failure to meet attendance requirements, as published in the instructor’s syllabus, violation of the Student Code of Conduct, disruptive behavior, etc. The grade may also be issued if a student registered in a clinic, practicum, internship or lab is deemed unsafe or performing in an unsatisfactory manner as determined by an evaluation by a faculty member/agency supervisor in accordance with department criteria and procedure. Calculated in GPA as an “F”. The AF cannot be used for poor grade performance.

AU:

A course taken as an audit does not earn credit and cannot be used to meet graduation requirements. Admission by permission of the instructor. Not all courses can be taken for audit. See full Audit Policy.

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CR:

Students earning a C or better on a Credit by Examination receive a grade of CR. The credits earned count toward the degree and are not calculated in the GPA.

CS:

Continuing Study allows students to re-register for a developmental course if competencies have not been met by the end of the course. Intended for students who have demonstrated progress and a commitment to succeeding in the course but who need more time to achieve competencies. This grade applies to Basic Skills courses only and does not affect GPA.

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I:

An Incomplete grade indicates that a student has not completed a major course assignment due to extraordinary circumstances. It is not used to give an extension of time for a student delinquent in meeting course responsibilities. The (I) grade is not calculated into the GPA. However, all work must be completed by the end of the third week of the subsequent semester or the grade defaults to an F. See full Incomplete policy: Incomplete Course Grade.

NP:

No Pass; unsatisfactory (not calculated into GPA).

P:

Pass (not calculated into GPA).

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W:

Student initiated withdrawal from a course at any time prior to completion of the drop deadline (60% of the course). Does not affect GPA. Can be initiated by the instructor if the student, because of extenuating circumstances, is unable to initiate the process (e.g., catastrophic illness or injury, job transfer to another state).

WF:

Student initiated withdrawal from a course after the drop deadline (60%) of the course; student has a failing grade at time of drop, as determined by the instructor. Calculates in GPA as an “F”.

WP:

Student initiated withdrawal from a course after the drop deadline (60%) of the course; student has a passing grade at time of drop, as determined by the instructor. Does not affect GPA. Can be initiated by the instructor if the student, because of extenuating circumstances, is unable to initiate the process (e.g., catastrophic illness or injury, job transfer to another state).

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*Basic Skills:

Grades for Basic Skills courses have an asterisk following the letter grade and are not computed in a GPA/CGPA and cannot be used to satisfy degree requirements.

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Cumulative Grade Point Average

The cumulative grade point average (CGPA) reflects a student’s academic standing through the most recent semester. To compute the cumulative grade point average, divide the total quality points earned in all semesters by the total credits attempted in all semesters.

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Grade for Repeated Course

All grades are entered on the grade report and academic record, and are used in figuring semester and cumulative grade point averages. Students may retake a course, whether to replace an F or to improve their prior grade. The grade achieved in the most recent course will be the grade used in calculating a student’s CGPA. When a student retakes a course at this college, the course and credit hours appear on the semester’s grade report and academic record with the letter grade entered. The course grade and hours are included in the semester and the cumulative grade point average computation. The original grade and credit hours will not be figured in the cumulative grade point average, but will appear on the student’s academic record. Third and subsequent attempts to repeat a course will require the approval of the student’s advisor or Vice President of Academic Affairs.

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Incomplete Course Grade

An Incomplete Grade (I) indicates that a student has not completed a major course assignment (usually a final exam or culminating final assessment) due to extraordinary circumstances, such as serious illness, death in the family, etc. The grade is applied only in those instances where the student has a reasonable chance of passing.

It is not used to give an extension of time for a student delinquent in meeting course responsibilities. An Incomplete Contract must be completed by the instructor, signed by the student and filed with the Registrar’s Office prior to the end of the term.

The work must be completed by the student through arrangement with the instructor no later than:

  • the end of the third week in the Spring semester for a grade issued in the Fall semester;
  • the end of the third week in the Fall semester for a grade issued in the Summer term;
  • three weeks from the earliest start date of the Summer term for a grade issued in the Spring semester;

Should the student fail to complete the work within the designated period, the grade will automatically become an F grade. The Vice President of Academic Affairs may make exceptions to the above deadlines.

Incomplete grades will not be included in the computation of Grade Point Average until a final grade is posted and/or the grade becomes an F. An “I” grade may affect a student’s financial aid. Students should contact the Financial Aid office for further information.

Course Failure

The student must make up a course for which a grade of F was received, either by retaking the course at Lakes Region CC or by taking a comparable course at another institution. Courses transferred from other institutions count towards credits only; the F remains as part of the CGPA. The student should consult the advisor and department chairperson to determine if a course will transfer. Course failures cannot be made up by taking a credit by examination. See policy on Credit by Examination.

Appeal of a Grade

Any appeal of a grade must be initiated by the student with the instructor before an ensuing semester has elapsed. Students should be advised that in most instances a grade may be changed only by the instructor. Only in a case of obvious computational error or blatant abuse of the grading prerogative, can the Vice President of Academic Affairs, the only other individual on campus empowered to change a grade, alter a student’s grade. Students who believe they have a valid ground for a grade appeal will use the following process to resolve the issue:

  1. Meet with the instructor. The student shall contact the faculty member and schedule a meeting to discuss the grade appeal and attempt to resolve the conflict. The faculty member and student shall meet within the next five work days.
  2. Meet with the Program Coordinator/Dept. Chairperson. If the issue was not resolved in Step 1 above, the student has three work days from the date of the faculty member’s decision to file a written appeal with the faculty member’s program coordinator or department chairperson, or with the Vice President of Academic Affairs if the faculty member is also the department chairperson or program director. Within three work days the department chairperson (VPAA) will mediate the dispute either through discussion with the instructor, or with the student in the company of the faculty member. If no resolution is reached, proceed to Step 3 below.
  3. Meet with the Vice President of Academic Affairs (VPAA) If the issue is not resolved in Step 2 above, the student has three work days to file a written appeal with the Vice President of Academic Affairs. The VPAA will meet with all parties concerned within the next three work days to attempt to resolve the dispute. The VPAA will have three work days from the last meeting to render a decision on the grade appeal. The decision of the VPAA is final.

Note: During the summer, when faculty is not on campus, students may begin the grade appeal process with the Office of Academic Affairs. Every attempt will be made to have the faculty member contact and meet with the student within the specified time. On occasion, however, these times may need to be adjusted.

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