Academic Standing Review
Students must show orderly progress toward their degrees and continue to display an ability to benefit from their programs and courses. Each semester the Vice President of Academic Affairs and the Academic Standing Committee review the academic performance of matriculated students whose: 1) cumulative grade point average (CGPA) is below 2.0; 2) semester grade point average (GPA) is below 1.0; or 3) semester grades include Incompletes and/or F grades. This review may result in a status of Warning, Probation, Mandatory Part-time or Suspension.
Academic Status Report:
The instructor may issue status reports at any time during the semester/session when a student’s academic performance is unsatisfactory. The status report identifies the problem and makes recommendations for corrective action. The advisor, counselor and instructor receive copies, and a copy goes in the student’s file. A student may receive a failing grade without having received a course warning. The Academic Standing Committee may also issue warnings if a student’s semester or cumulative grade point average falls below 2.0.
The Academic Standing Committee may assign students to probation if they fall within one of the following categories:
|0–13||Credits Accumulated: below 1.50 CGPA|
|14–27||Credits Accumulated: below 1.70 CGPA|
|28–40||Credits Accumulated: below 1.80 CGPA|
|41+||Credits Accumulated: below 2.00 CGPA|
Students placed on Academic Probation may not participate in any extracurricular activities. They are encouraged to focus on improving their academic performance and to take advantage of the college’s student assistance program.
The Academic Standing Committee may assign mandatory part-time status to students who fall within one of the following categories:
|0–18||Credits Accumulated: below 1.25 CGPA|
|18+||Credits Accumulated: between 1.0 and 1.25 CGPA|
Students placed on mandatory part-time cannot take a full course load. After consultation with their advisor, they may register for a reduced load that allows them to continue to work toward completion of their program. If they demonstrate improved academic progress for that term, they may appeal the status and the committee may reinstate them to full-time.
The Academic Standing Committee may suspend students from the college for one or two semesters if their academic performance falls under one of the following categories:
|0–13||Credits Accumulated: below 0.50 CGPA|
|14–27||Credits Accumulated: below 1.10 CGPA|
|28–40||Credits Accumulated: below 1.25 CGPA|
|41+||Credits Accumulated: below 1.50 CGPA|
A student who does not meet satisfactory progress for Academic Probation for three consecutive semesters will be placed on Academic Suspension. Under certain circumstances a student may also be suspended from the college for a designated period of time for failing to meet minimum academic standards. Financial aid may be in jeopardy if a student fails to achieve satisfactory academic progress as defined above.
The student may appeal in writing all decisions of the Academic Standing Committee. The student must submit a letter clearly defining the basis for the appeal to the Vice President of Academic Affairs within seven (7) college days following the date of the Committee’s letter to the student. The student may have a hearing before the Academic Standing Committee as soon as possible after receipt of the appeal letter. The student may have a representative at the meeting, and is encouraged to meet with the college counselor or the academic advisor for assistance in presenting his/her case. If the student is not satisfied with the results of the appeal, he/she has the option to appeal directly to the President of the college within five (5) days of the outcome of the appeal. The appeal to the President must be in writing, and must clearly define the basis for appealing the Committee’s decision. Each student must have a cumulative grade point average of 2.0 to graduate. NOTE: Co-op students must have a 2.0 or permission of their advisor to be eligible to participate in a co-op work experience.
All grades earned during a student’s previous attendance at the college will no longer be used to calculate the student’s new cumulative GPA. Grades of C- and above taken during that time will be used to meet course requirements, subject to the approval of the Vice President of Academic Affairs. All previous grades will remain on the student’s transcript. In order to be eligible for Academic Amnesty, a student must meet all of the following conditions:
The student has not taken any courses at original college of enrollment for a period of at least 3 years from the last
semester of attendance.
- The student applies for Academic Amnesty at the time of admission.
- The student has never before received Academic Amnesty.
- The student achieved a cumulative GPA below 1.7 during previous attendance.
All students have an academic advisor who serves as a critical contact/mentor for the students during their time at the college. The academic advisor helps students register for courses and must approve all registration decisions, including course add/drop changes and withdrawals. The advisor assists students in identifying academic and personal resources on campus, conducts graduation audits, and helps students select and choose various program options. Advisors help students with decisions about career goals or further education. The more clearly students define and communicate their own goals, the more productive the student/advisor relationship will be. Each semester, the academic advisor will conduct degree audits with the students. The purpose of the audit is to identify student progress towards the completion of the program, and to offer early intervention in making necessary schedule changes when the student fails a course, or when the student takes a course out of the normal sequence. The student bears the ultimate responsibility for making sure that he/she completes the required coursework for his/her program.